TempTask GWKS | User Guide

TempTask user guide

Brief user guide

We've put together a brief user guide on the key apects of registering with TempTask GWKS including profile creation, posting and submitting tenders.  
Visit our FAQs to find answers to the most common questions, and our support team is on hand to provide assistance at any time and can be contacted via email enquiries-gwks@temptask.co.uk to provide assistance or answer any further questions.

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Registration

It’s quick and easy to register with TempTask.

From our homepage, click the 'Register Now', 'Sign Up Now' or 'Get Started Today' buttons and you will be redirected to our online registration process.

To begin, select whether you wish to register as a CUSTOMER (if you wish to post tenders to TempTask) or a SUBCONTRACTOR  (if you want to tender for matched tenders posted) 

Registration Choice

Your chosen selection will display the correct registration form, appropriate to your situation.

Click to register

Customer registration

Customer Registration Screenshot Registering as a TempTask GWKS customer is quick and easy via our online registration process.  There is absolutely no cost, commitment or obligation in creating your account, and our platform is flexibly available to use and and when you need.

Complete our quick and easy online registration form and provide your company profile details. 

The information provided will create your TempTask GWKS account, login credentials and enable tender uploading.

Simply provide us with:

  • Profile details
  • Correspondence details
  • Contact and login details

The final step in registration is to accept our terms and conditions.  You can print these if you like, but we also email a copy to you confirming your registration.

Your TempTask GWKS account will be created in minutes, and you can immediately post your first tender

 

 

 

 

Click to register for free


 

Subcontractor registration and profile creation

Subcontractor Reg Screenshot Complete your profile quickly and easily via our online registration process.

Provide the required information once and this will be visible via your profile to any customer reviewing your tender submissions.  Our detailed matching ensures that you receive only tenders most suited to your company capabilities, and your detailed profile, created from your registration entries wil be visible to customers upon receipt of tenders.

The information collected follows the most frequently required prequalification details for most Main Contractors, with supporting documentation visible to customers for interrogation

Company Details - Provide your company details, company status and VAT registration status

Contact and Login Details - these will be used for to access your TempTask GWKS account, allow us to get in touch and ensure that matched tender enquiries are provided to the key person in your organisation

Financial Information - Provide details of your companys' recent financial performance and attach copies of your most recent report and accounts for customers to view

Professional Disclaimers - Notify clients of any issues that must be declared prior to engagement

Professional Details - Provide details of accreditations held by your company, your insurances held, company policies and procedures, uploading current certificates for easy viewing by customers.

State your work element capabilities to ensure that you are matched to the right tenders, selecting all that your company is capable of delivering.

Select the work locations that you cover, to ensure that tenders only within your region are provided

Choose your limit of package size capability to ensure that the right level of tender suitable to your own company circumstances is matched.

Sell your company capabilities with a strong statement about what you can and have achieved

Terms and Conditions - accept our terms and conditions to create your GWKS account.  You can print these if you like, but we provide a copy of these to you within your registration confirmation.

You can edit your profile at any time via the options on your TempTask GWKS dashboard to keep company information up to date and reflect any changes in situation 

  

Click to register for free


 

Experience portfolio

Project ExamplesProvide a portfolio of previous work that you have undertaken, to display your capabilities and quality of workmanship to customers.

Add a selection of example projects to your profile and regularly update with new projects to keep your profile fresh.

Provide details of projects, clients, works value and a description of the work carried out.

Add images to display your completed projects

Your experience portfolio will be visible to customers when you submit tenders via Temptask GWKS 

 


 

Posting tenders to GWKS

It's quick and easy to post a tender to TempTask GWKS with our fully online tender posting process

Posting a tender to TempTask

Post A TenderIts's easy to post a tender to TempTask GWKS.  Reduce administration burden on procurement and let TempTask GWKS source a wider range of matched, capable subcontractors to tender your next work package.  Post your tender once and we do the rest, matching to all available and suitable subcontractors registered with us.

To post a tender. simply select the packages required, the work location and approximate package value.  

Choose the accreditations and insurances requirements for your tender list to ensure detailed matching selects only suitable subcontractors to receive tender invitations.

Add supporting documents to your tender such as invitations to tender, contract conditions, drawings, specifications, employers requirements and pricing documents.

Upload documents once to your tender for access by all qualifying tenderers

 

Amending posted tender details

Add Tender DocumentsDuring the tender period, you can easily add new itender information and communicate with tendering subcontractors. 

With TempTask GWKS messaging functions you can easily communicate with all tendering subcontractors simultaneously. 

Post a message once to be received by all who access your tender. 

Ensure that all tenderers receive the same information, a level playing field, and deliver administration efficiency. 

Add new documents to your tender with GWKS tender file communication functions.  Easily upload new documents, visible and acccessible by all tenderers.  Each file added is communicated to tendering subcontractors via email alert

 

Receiving and submitting tenders Via TempTask GWKS

Your schedule of tender of returns details all tender submissions from subcontractors.

Quickly and easily see all returned tender details in one place

View detailed information on each tendering subcontractor via their detailed GWKS proifiles, access contact information, view accreditation details, insurances and examples policies and procedures of each subcontractor.

Quickly access tender submissions, terms and conditions and pricing documents submitted by each tenderer.

Select a preferred subcontractor and negotiate directly to enter into contract.  All subcontractors will be notified of your selection with our automated processes.

Access tender and subcontractor information at any time during and post tender.

Invites to tender

Brief Tender DetailsWhen a suitably matched tender has been made available on TempTask GWKS you will receive an Invitation to Tender via automated email.

Your invite will contain brief details of the project available, they type of work required, the location of the work, project requirements for accreditations and insurances.

If the tender is of interest, simply purchase access to view full details of the project, access tender information and submit your tender via the TempTask GWKS portal.

Purchasing tender access

To access full tender details, simply purchase access with an existing PayPal account, or by checking out as a guest with most major credit/debit cards.

PayPalAccess to individual, suitable tenders can be purchased via our e-commerce gateway, provided by PayPal.

SSLOur site is SSL encrypted for your security, and no payment details are held within our site

 

Viewing accessed tenders

Access TenderYou can access any tender that you have purchased access to at any stage of the GWKS process by clicking the 'Edit' icon next to the appropriate tender.

When viewing accessed tenders, full details will be made visible to you.  Customer details, including contact information, tender details and tender documentation including drawings, specification and pricing documents as uploaded by customers.

You can view uploaded documents in your web browser from anywhere at any time, or download to your device as necessary.

Submitting a tender via GWKS

Submit a TenderIt is quick and easy to submit your tender with TempTask GWKS.

Simply complete the fields on our tender submission form with the necessary information:

  • Your Tender Price
  • Your Tender Narrative
  • Upload your covering letter ,with any qualifications, terms and conditions
  • Upload your completed pricing document